The regulations governing employment of foreigners in Poland are changing rapidly. In 2026 further amendments came into force covering legalisation procedures, employer obligations and sanctions. Here is what you need to know.
Poland is one of Europe's largest labour markets for foreigners — particularly for citizens of Ukraine, Belarus and Georgia. In 2026 the regulations governing employment of foreigners were amended, introducing changes to permit procedures, employer reporting obligations and penalty levels. Danexis specialises in supporting companies that employ foreigners — here is what every employer should know.
A non-EU national can legally work in Poland under: 1. A work permit (type A–E) issued by the Voivodeship Office. 2. A declaration of entrusting work — simplified procedure for citizens of 6 selected countries (Ukraine, Belarus, Georgia, Moldova, Armenia, Azerbaijan). 3. A residence and work permit (residence card with the right to work). 4. Special grounds — e.g. UKR status for Ukrainians due to the war. Key point: the type of legalisation depends on the worker's citizenship, the type of work and the planned employment period.
The most important changes in force from 2026: • Digitalisation of applications — most voivodeship procedures moved to the e-cudzoziemcy platform. Paper applications are still possible but lead to longer waiting times. • Expansion of shortage occupations list — workers in these occupations can obtain permits under a simplified procedure (without a labour market test). • Higher penalties for employers — employing a foreigner without a valid work authorisation document carries a fine of up to PLN 30,000 (increased from PLN 10,000). • Obligation to notify changes in employment conditions — any change in position, working hours or remuneration requires updating the permit or notifying the office.
Before employment: 1. Check the basis for legal residence and work (identity document + residence title). 2. Register the declaration or submit a work permit application. 3. Conclude an agreement in a language the worker understands (legal requirement). During employment: 4. Pay ZUS contributions on the same basis as for Polish employees. 5. Keep a copy of the document authorising residence. 6. Notify the office of the commencement of work (if required by the type of permit). After termination: 7. Inform the office of early termination (e.g. for a declaration — within 7 days).
Ukrainian nationals who arrived in Poland after 24 February 2022 can still use temporary protection (UKR status), which entitles them to legal work without additional permits. The employer only needs to notify the district labour office within 14 days of starting work. UKR status is extended by EU Council decision — it is worth monitoring current validity dates. Danexis keeps its clients informed of all changes.
Do you run a business in Wrocław and employ or plan to employ foreigners? Danexis provides comprehensive legalisation services — from checking documents and submitting applications to ZUS and PIT settlements. Contact us to book a free consultation.